Project Coordinator

Join Discovered as our Project Coordinator

Discovered is your partner in building world-class talent acquisition systems. By joining us, you'll be part of a visionary team aiming to revolutionize talent management for 10,000 SMB companies. With our innovative tools, we're on a mission to help companies win big! Become part of a supportive community where thought leadership, relentless achievement, authenticity, and work-life balance are celebrated.

Are you ready to revolutionize talent acquisition and leave a lasting impact? At Discovered, we are trailblazers committed to transforming the way small and medium-sized businesses acquire top talent. With our cutting-edge systems, we've promised our clients "The Right Hire, Right Now," ensuring exceptional hires, reducing turnover, and building cultures that are nothing short of legendary!

Why Join Us?

• Salary range: $1,200 $2,000 USD/month, based on experience
• Remote-first culture with flexible scheduling
• Generous learning & development
• Opportunity to shape processes at a fast-growth SaaS company
• Unlimited career growth potential
  
  

Daily Mission

As an Project Coordinator, you'll take charge of ensuring operational excellence across multiple areas like reporting, client success, billing, partner management, marketing, and team support. Your role is pivotal in enhancing business performance by managing key operational tasks, delivering precise reporting, and driving client and partner success.

What You'll Do

Workflow Analysis & Documentation

• Shadow stakeholders to map current processes; identify bottlenecks and manual hand-offs
• Produce clear, actionable SOPs with process diagrams and step-by-step guides
  
  

Automation Implementation

• Architect and deploy automated data flows and task triggers using Zapier, Make, or native integrations
• Integrate core systems (Mixpanel, Mailgun, HubSpot, Stripe, QuickBooks Online) for seamless data exchange
  
  

Advanced Reporting

• Design dynamic dashboards and automated newsletters; set up alerts for key performance indicators
• Use SQL and spreadsheet formulas to generate real-time insights for leadership and clients
  
  

AI Enablement

• Incorporate AI tools (e.g., GPT-based assistants) to automate report drafting, error detection, and trend analysis
• Educate teams on leveraging AI for routine tasks, boosting productivity and accuracy
  
  

Operational Support & Training

• Manage user accounts, permissions, and access in our tech stack
• Provide ongoing support and process training; resolve technical issues swiftly
  
  

What You Bring

• 3+ years automating business processes or building operational pipelines
• Bachelor's degree or equivalent experience in Operations, Engineering, or Project Management
• Expertise in Advanced AI technologies
• Experience with:
• Google Sheets or MS Excel
• Automation platforms (Zapier, Make)
• Strong attention to detail & organizational skills
• Fluent English for written and verbal communication
  
  

Additional Qualifications

• Scrum certification
• Experience with:
• HubSpot
• MailerLite
• QuickBooks
• SQL
• Experience with data-visualization tools (Tableau, Power BI)
• Familiarity with RPA solutions (UiPath, Automation Anywhere)
• Basic scripting skills (Python, JavaScript)
• Understanding of hiring best-practices